top of page

Client Data Processing Statement

Last Updated: November 2025
Purpose of This Statement

This statement explains how Seed & Scale HR processes personal data received from clients during the delivery of HR consultancy and related services. It supplements the general Privacy Policy available on this website.

Data Controller and Processor Roles

When providing HR consultancy services, Seed & Scale HR acts as a Data Processor on behalf of the client, who remains the Data Controller for their employee and business data.

​

As a Data Processor, I will only handle data according to the client’s written or verbal instructions and solely for the purposes of providing the agreed HR services.

Types of Data Processed

Depending on the scope of the engagement, the following personal data may be processed:

​

  • Employee contact details (e.g. name, job title, work email)

  • Employment information (e.g. start date, job role, salary band, performance data)

  • Case-related documentation (e.g. grievance, disciplinary or performance records)

  • Recruitment or onboarding data

​

Sensitive or special category data (such as health, diversity, or disciplinary information) will only be processed where strictly necessary for the service and with appropriate safeguards in place.

Information Accuracy

The information on this website is provided for general informational purposes only. While I strive to keep content accurate and up to date, Seed & Scale HR makes no warranties or representations about the completeness, reliability, or accuracy of the information presented.

Any reliance you place on such information is strictly at your own risk.

How Data is Handled and Stored

Personal data provided by clients will be retained only for as long as necessary to complete the contracted services or to meet legal and professional obligations.

 

Once no longer required, data will be securely deleted or returned to the client upon request.

Data Sharing

Seed & Scale HR does not share client or employee data with any third party unless:

​

  • It is required by law or regulation, or

  • The client explicitly instructs me to do so.

​

If any external partners or systems are used (for example, payroll or HRIS vendors), I ensure that these providers are GDPR-compliant and maintain suitable data protection measures.

Client Responsibilities

Clients remain responsible for ensuring that any personal data shared with Seed & Scale HR:

​

  • Has been collected lawfully,

  • Is accurate and up to date, and

  • That affected individuals (e.g., employees) are aware their data may be shared with an external HR consultant.

Your Rights and Contact Information

If you have any concerns or requests relating to data processing carried out by Seed & Scale HR, please contact:
 charmaine@seedscalehr.co.uk

​

You may also contact the Information Commissioner’s Office (ICO) for independent advice or to raise a concern: https://ico.org.uk/.

Updates

This statement may be updated periodically to reflect changes in legislation or business operations. The most current version will always be available on the Seed & Scale HR website.

bottom of page